With Collections in Craft, you can now structure your content with a powerful but easy-to-use database inside any document or page. Collections bring structure, depth, and flexibility to your notes, projects, and workflows.
What is a Collection?
A Collection is more than just a table. It’s a fully customizable set of fields where each entry can hold more detailed information.
With Collections, you can add custom field types such as:
- Title (fixed)
- Text: Use this to capture notes, descriptions, or any other textual data.
- Number: Ideal for tracking quantities, scores, or any numeric values.
- Checkbox: Great for marking tasks as complete or tracking boolean values (yes/no).
- Date: Set important dates like deadlines, creation dates, or event schedules.
- URL: Include relevant links to resources, websites, or shared documents.
- Single Select: Choose one option from a predefined list, perfect for categories or statuses.
- Multiple Select: Select more than one option from a predefined list.
- Block Links: Link any block (paragraph or document title) within the same space, creating contextual links to relevant information)
- Relational Field: Link other Collections or create two-way linking between collections; multi-select allows adding multiple related fields
Once you have your Collection ready, you can:
Sort, Filter, and Group: Organize the information in your smart table the way that suits your workflow best. You can sort, filter, and group data by different fields, allowing you to view your information in meaningful ways.
Customize the Display: Choose which fields you want to display, keeping your interface clean and focused on the information that matters most.
Set new Views. Views are customizable ways to display your Collection based on your specific needs. Instead of manually adjusting the sorting, filtering, or field visibility every time you work with a Collection, you can now save different configurations and switch between them with ease.
Build Sub-Pages (or sub-documents) for each entry, adding depth and context where needed. Each item in your Collection can expand into its own sub-page, giving you more flexibility to track details or create related content.
Share or Publish Sub-Pages: Just like any other document, sub-pages in a Collection can be shared with anyone for easy collaboration and updates.
Where Collections Shine
Project & Task Management: Keep your projects organized, track task status, set deadlines, and assign tasks—all from within a single document.
Client & CRM Management: Keep track of client details, meeting notes, and communication history through linked sub-pages for comprehensive records.
Knowledge Management: Store research, ideas, and notes in a more structured, dynamic format. Add sub-pages for detailed articles, studies, or references.
Inventory & Asset Tracking: Organize items, track stock levels, and manage suppliers, all customized to your needs.
And so much more!