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Craft makes it easy to invite team members to collaborate within your organization. With Family, Team, or Business subscriptions, you can create a shared environment for teamwork and maintain visibility across projects.
Adding team members requires a Family, Team, or Business subscription. The Plus plan is designed for solo users only.

Understanding Teams and Spaces

In Craft, there’s an important distinction between Teams and Spaces:
  • Team — The overall organization or group that shares a subscription
  • Space — An individual workspace within a team for organizing projects, departments, or areas of work
You must invite someone to your Team first. Only after they’ve joined your Team can you add them to specific Spaces.

Opening Settings

All team and space management happens inside Settings. The entry point depends on your platform — follow the instructions for yours:
Hover over the Space icon at the top of the sidebar, then click the settings icon that appears.
Hovering over the Space icon reveals the settings icon
Once Settings is open, use the instructions below for the task you want to accomplish.

Adding Members to Your Team

Team members have access to your account and can utilize the benefits of your subscription. Any team member can invite new people to the team. Removing team members is limited to team owners — see Removing Team Members.
1

Go to My Teams

Select the My Teams tab from the left sidebar.
2

Open Members & Invites

Under the team you want to manage, click Members & Invites.
3

Send invitations

Click Invite to Team and enter the email addresses you’d like to invite.
My Teams settings with numbered callouts for the My Teams tab (1) and a team's Members & Invites option (2)
Once invited, team members receive an email notification with instructions to join your team.
On the per-member Team plan, inviting someone beyond your purchased seat allocation adds a paid seat. You’re charged immediately for the remaining portion of the current billing period. Inviting someone within your purchased seat allocation does not add another paid seat. Removing a member does not lower your subscription price automatically — contact support to reduce your seats. See Team Plans for details.

Adding Members to Spaces

After someone accepts your team invitation, you can add them to specific spaces where they’ll collaborate.
1

Switch to the target space

Use the space selector — the arrow next to the space name at the top of Settings — to switch to the space you want to manage.
2

Open Members & Invites

Under Space Settings, select Members & Invites.
3

Add members

Click Add Members to Space and select the team members you want to add.
Space Members & Invites with numbered callouts for the space selector (1), Members & Invites (2), and Add Members to Space (3)

Space Member Permissions

Once members are added to a space, you can assign them one of two roles:
  • Owner — Can change space settings, add members, and remove members from the space
  • Member — Can access and work in the space and invite new members, but can’t change space settings or remove other members
You can change a member’s role or remove them from the space at any time using the three-dot menu (⋯) next to their name.
Three-dot menu next to a member showing the Owner and Member roles, Copy Email, and Remove from Space

Removing Team Members

You can remove members from either your entire Team or from a specific Space.

Removing from a Space

Removing someone from a space only affects that specific space — they remain a team member and can still access other spaces they’ve been added to.
1

Switch to the target space

Use the space selector — the arrow next to the space name at the top of Settings — to switch to the space you want to manage.
2

Open Members & Invites

Under Space Settings, select Members & Invites.
3

Open the member's menu

Locate the member you want to remove and click the three-dot menu (⋯) on the right side of their row.
Member's three-dot menu open with the Remove from Space option highlighted
4

Remove from Space

Select Remove from Space from the menu.

Removing from Your Team

Removing someone from your team removes them from all spaces and revokes their access to team benefits.
1

Go to My Teams

Select the My Teams tab from the left sidebar. Each of your teams is listed with its management options.
2

Open Members & Invites

Under the team you want to manage, click Members & Invites.
3

Open the member's menu

Locate the member you want to remove and click the three-dot menu (⋯) on the right side of their row.
4

Remove from Team

Select Remove from Team from the menu.
Only team owners or admins can remove members. This action cannot be undone — the removed person will lose access to all team spaces immediately.

Sharing Documents

Learn how to share individual documents with collaborators

Spaces

Understand how to organize content across multiple spaces