Everything you do in Craft takes place in a Space. When you first open Craft you will arrive in your private Space, it's your virtual home to write, organize, and share your documents. There are many options to shape your Space as you see fit or create new Spaces as well.

In this article, you can learn about the types of spaces and how to manage them.

Space Basics

Managing Spaces

Space Basics

Your Space is split into two main sections: the sidebar and the documents list (if you open a document, it will be displayed here).

Sidebar

In Craft you have can rely on the Sidebar to

• Access and manage your Documents and Folders
• Check your Calendar and your Daily Notes
• Search within the Space

Three-dot menu (top right corner)

This is where you can:

• Set different Layout and Sorting option
• Export all your documents
• Import your notes
• Check your Stats and Activity (if you have Pro Tier)

Space Types

In Craft there are 3 different Space types:

1. Private Space
   

   Everyone starts with their own Private Space in Craft. You cannot invite additional members to your default space.

2. Shared Space
   

   It’s a good idea to create a new Space, when you want to collaborate with someone, or want to create a new silo for a set of topics (e.g. Family vs Business). At the moment when you invite any new members to your Space, all documents and pages will be accessible. Are you looking for ways to share single documents? Check this out: Sharing Documents.

   You can invite up to 20 members to a shared space but in case you would like to increase that number, just let us know.

   Tip: You can switch between Spaces easily on any platform, even with the quick opening (cmd + O or two-finger tap). You can create up to 100 Spaces with the Pro plan.
3. External Storage Space

   You can create External Storage Space that will never communicate with our backend, meaning that your data is yours and you define the location of storage. More about external locations.

Storage

Personal plan

• 1 GB / Space
• You can create up to 10 Spaces

Professional plan

• 50 GB / Space
• You can create up to 100 Spaces

Managing Spaces

Creating a new (shared) Space

Inviting members to a Space

Moving documents between Spaces

Deleting a Space

Creating a new (shared) Space

1. Go to your profile picture in the upper left corner
2. Click Add New Space
3. Select the Create New Space option
   
4. Name your new Space
5. Invite others to your space (optional)
   1. By adding their email addresses
   2. By sharing the invite link

Note: if you invite members with a free plan, they will only be able to collaborate in your space within the boundaries of the free plan.

Inviting members to a Space

If you haven't created a shared space, you will need to start with that.

1. Go to your profile picture
2. Click on Space Details
3. In case you have more shared spaces, make sure to select the one to which you are planning to add invite new members
4. Click Members
   
   
   
5. Click Invite People or share the Invite Link

Moving documents between Spaces

Single documents can be moved between spaces one by one.

1. Right-click (long tap on iOS) on the document.
2. Select Move To
3. Select To Another Space
4. Select the destination Space

Note: the moved document will appear under your All Documents and Inbox view. Moving multiple documents or folders isn't possible yet.

Searching across Spaces

At this time it isn't possible to search across Spaces, but you can use the quick open (cmd + o) shortcut to quickly open another Space and continue your search.

Deleting a Space

1. Go to your profile picture
2. Select the Space that you would like to delete
3. Click on Space Details
4. Click Delete Space